February 3, 2017 Update from Peter Tung

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are making great progress to finish up CRM Development Phase this week.

  • OMBU completed most new feature improvements for CRM Development Phase.  Also, they fixed some outstanding defects and deployed the software this Monday (1/30/2017) per plan.
  • Engaged with Beta Testers for final Beta Testing. Initiated a work session this Monday to go over the final improvements/major defects as well as addressed some technical questions.
  • Completed the final testing, including the validating new improvements, retesting existing defects, and identifying regression tests by running through Sprint 1–5 test cases.
  • Submitted New defects to OMBU. We are ready to move to next phase early next week while waiting for OMBU to continue fixing outstanding CRM defects.

January 26, 2017 Update from Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are finishing up Phase 1 (CRM development).  OMBU is committed to complete all feature remaining improvements and fix all outstanding defects along with new user stories, test cases, and videos by the end of this week. New software will be deployed next Monday (1/30/2017) for us to start the final beta testing. We plan to submit defects by  2/3/2017 and start Phase 2 (Web Ux Development) afterwards.

We are in the process of engaging and preparing all Beta Testers for final Beta Testing.   We plan to initiate a work session with Beta Testers next Monday to go over all final improvements/defects and address all technical questions they might have for the final testing effort.

January 20, 2017 Update from Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

Completed sprint 5 beta test and submitted defects.  The S5 features are working well as expected.   At the same time, we uncovered some CRM issues after extensive testing and feedback from staffs.   The issues include how to handle diverse team activity instances across Mazamas programs (e.g.; BCEP, ICS, RTM, & Outing), how to resolve some usage issues, and fixing remaining CRM defects.

Held a meeting with OMBU to go over the above issues and reached agreements to address these issues within two weeks.    As a result, we also agreed to extend the CRM phase for a couple of weeks (target completion date: February 7th) in order to build a solid, usable software foundation for future phase software development.

January 5, 2017 — Update from Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

Beta-testing of Sprint 5 brought to light some challenges with our data model in the use of places and locations. After a detailed conversation with OMBU they have agreed to make several tweaks to the data model to better meet our needs.

OMBU demonstrated Sprint 5 software to us to showcase the remaining CRM features, including reporting, payment, multipart-activity, multipart-activity instance, and teams. The sprint software is deployed and the Beta testing will start this Friday.

December 27 Update from Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

The Sprint 4 software is running well with most committed features.  There are some privilege restriction failures that should be easily fixed by OMBU.  We have completed S4 Beta Testing, submitted the defects, and marked all high priority defects that must be fixed to get our acceptance.

We will have more detailed conversation with OMBU regarding some challenges with the data model after the holidays.

December 16 Update From Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are making great progress on both Sprint 4 and data migration effort this week:

  • The Sprint 4 SW was demonstrated, deployed, and being tested. Sarah also created a training video to help beta testers to get up to speed.
  • The early Sprint 4 Beta testing showed very positive results. Most functions seemed to be working well.
  • Making great progress on Data Migration effort. Drafted more data migration templates, including Place, Badges, Activities, Activity Instances, and Climbing & Hiking Routes to facilitate data curation & migration work.

December 12 Update from Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are making great progress on data migration, but stalling on Sprint 4 this week:

  • All major defects reported for the Sprint 2 release have been fixed and verified. The Sprint 2 release is officially accepted by Mazamas!
  • Created draft data migration templates to facilitate both classes (education) and activity data curation work.
  • The Sprint 4 demo and software deployment was delayed from Dec. 8 to Dec. 13 due to illness on the OMBU team in WW48.

December 6 Update From Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are making great progress on both Sprint 2 and Sprint 3 software this week:

  • All major defects reported for the Sprint 2 release have been fixed and mostly verified. The only remaining fix to be verified by Mazamas is defect#19717: “when a Member’s Membership is soon to expire, a Membership Renewal Campaign will start automatically.”
  • The Sprint 3 release supports most committed features well without major issues. Thanks for a great effort from OMBU to complete features on time and fix major defects per plan. The test case and instruction videos from OMBU were very helpful for Beta Testing Sprint 3.
  • There are some outstanding Mail Chimp Synchronization and Customization Issues. The solution for the customization issues relate to email authorship and can be solved via a form submission of email text data from Email Authors instead of a direct login to MailChimp.

November 25 Update From Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We continue to improve Sprint 2 software quality while the Sprint 3 release Beta Testing is starting this week:

  • Validated the S2 release again and approved all fixes OMBU made based on our reported defects.  There is only one outstanding hot bug to be fixed.
  • OMBU demonstrated Sprint 3 release and deployed it for testing on Monday (11/21/16).  Also, test instructions (including video) were in place to guide Beta Testing.
  • OMBU plans to merge some Phase 3 and Phase 1 work together with an extra sprint in Phase 1 (to be completed by Jan 2017).  This would allow OMBU to complete all Data Model work during the CRM development phase.  We are assessing the risks and determing our next steps

November 17 Update From Peter

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by: Peter Tung, IT Project Manager, Encore SVP Fellow

We are making progress to improve Sprint 2 software quality while the Sprint 3 release deployment is delayed for two days.

  • Validated the S2 release and approved 3 major fixes OMBU made based on our reported defects.  They are #20171, #20024, #20170.
  • OMBU needed to delay S3 SW demo and deployment from this Thursday to next Monday (11/21/16).
  • This will allow OMBU time to ensure the Sprint 3 release is ready for prime time and test instructions (including video) are in place and fully tested before the release is deployed.